Go Paperless, Stay Organized - Secure, Searchable, and Smart Document Management for the Modern Business
Empowering SMEs with Cloud-Based, Easy-to-Use Document Control
Modern, Secure & Intelligent Document Management for Digital-First Businesses
Designed to help individuals and organizations digitize, organize, and manage their documents in a smart, searchable, and secure way.
Smart, Secure, and Scalable DMS - Built for Modern Teams.
A Next-Generation, AI-Enabled feature-rich Document Management System ideal for businesses looking to adopt a paperless environment without relying on proprietary or expensive software. A Cost-effective alternative to enterprise DMS platforms.
" From Paper to Cloud - Go Digital with Confidence "
Smart Tagging & Categorization
Automatically tag and categorize documents by content, sender, or filename.
Full-text Search
Quickly find any document using OCR and metadata-based indexing.
Multi-Source Ingestion
Import documents via email, uploads, file watchers, or network scanners.
Metadata Management
Store additional document metadata such as correspondent, type, and dates.
User Roles & Permissions
Set granular access control to protect sensitive files.
OCR (Optical Character Recognition)
Convert scanned documents into searchable content.
Web-Based Interface
Manage your document archive securely from any browser.
Multi-format Support
Supports PDFs, images, office docs, and more.
APIs & Integration Ready
REST APIs and webhook support for seamless automation and third-party connections.
Our Document Management System Service Suite
A Next-Generation feature-rich, and ideal for businesses looking to adopt a paperless environment without relying on proprietary or expensive software.
Consulting & Branding
" ROI Focused DMS for your organization "
Customization & Integration
“Connect your DMS with the systems you already use.”
Training, Support & Lifecycle Maintenance
“Enable adoption, ensure uptime, and evolve your document environment.”
Cloud Hosting & Implementation
" Collaboration Without Compromise "
Consulting & Information Architecture Design
“Lay the foundation for scalable, secure, and searchable documentation.”
We begin with a deep dive into your organization’s document processes, compliance requirements, and operational challenges. Our team designs a future-proof information architecture that aligns with your internal workflows, access policies, and retention schedules.
Key Inclusions :
Business process analysis (HR, Finance, Legal, etc.)
Document lifecycle and compliance mapping
Metadata and taxonomy structure definition
Role-based access and permission matrix
Retention and archival policy framework
Implementation & Cloud Deployment
“Deploy modern DMS infrastructure in the cloud or on-premise -quickly and securely.”
We handle full deployment and configuration of OrionDMS Platform, optimized for security, performance, and availability. Cloud-native or private, your DMS is delivered with high reliability and low maintenance overhead.
Key Inclusions :
Docker-based or Linux-native installation
Cloud hosting (AWS, DigitalOcean, Azure) or on-premise setup
SSL, domain, firewall, and email integration
Automated backups and monitoring
2FA, access restriction, and compliance readiness
Customization & Integration Services
“Connect your DMS with the systems you already use.”
Your document management system doesn’t work in isolation. We tailor OrionDMS to match your brand, processes, and integrate it with ERP, CRM, HRMS, or ticketing tools - ensuring documents flow seamlessly between platforms.
Key Inclusions :
Custom UI/UX branding and dashboard views
Integration with Odoo, ERPNext, Nextcloud, Google Drive, etc.
API development for third-party system sync
Webhooks and automation triggers (approve, notify, archive)
Custom workflows for HR, Finance, Legal & Compliance
Workflow Automation & Smart Document Capture
“Turn scattered files into intelligent, searchable digital records.”
We automate your document intake with OCR, smart tagging, and bulk import options. Whether from email, scanner, or drag-and-drop upload, OrionDMS automatically organizes files based on rules you control.
Key Inclusions :
OCR and barcode scanning configuration
Email ingestion and folder monitoring
Auto-tagging rules based on file names or content
Document metadata assignment (correspondents, types, dates)
Document classification with AI-ready frameworks (optional)
Training, Support & Lifecycle Maintenance
“Enable adoption, ensure uptime, and evolve your document environment.”
We support your team with hands-on training, system monitoring, and responsive support. As your needs evolve, we optimize workflows, apply updates, and help extend the system.
Key Inclusions :
Role-based training sessions and SOPs
Admin onboarding and document control best practices
SLA-based helpdesk (ticket/email/phone support)
System updates, backup validation, and performance tuning
Quarterly process audits and optimization recommendations
Why Choose OrionKloud for DMS Implementation ?
At OrionKloud, we specialize in helping businesses digitally transform with open-source, cloud-native technologies - delivering tailored ERP, document management, AI, and collaboration solutions that are smart, secure, and built to scale.
Customer-First Approach
We focus on solving real business problems, not just implementing software. Our team speaks both business and technology fluently.
End-to-End Expertise
From discovery to deployment - and beyond - we offer a complete range of services, including ERP, DMS, Cloud Hosting, AI Consulting, and User Training.
Open-Source System Integrator's
We believe in vendor-free, cost-effective, and flexible solutions. Our platforms are built on proven open-source technologies with enterprise-grade enhancements.
What our CUSTOMERS have to say
“Managing SOPs, MSDS, and production certificates across teams was a nightmare before OrionKloud. They deployed a cloud-based DMS that allowed our QA team to retrieve any document in seconds. Reliable, secure, and built around our processes.”
Robert M.
QA Manager, EcoForge Industries“We needed a lightweight, open-source document solution for internal operations and client projects. OrionKloud delivered a fully branded, integrated OrionDMS platform that now serves as our central document hub.”
Mohammed Yunus
Chief Operating Officer, Al-Maeraj GroupReady to Reclaim Control of Your Documents ?
Let's turn your vision into reality. Contact us today to set your brand on the path to digital excellence with OrionKloud.